From the print button
to an Actionstep disbursement.
PrintMatter sits between your printers and Actionstep. When anyone prints, it works out the cost, asks which matter the job belongs to, and posts it as a disbursement ready to bill.
The three steps
Print, assign, bill.
Assigning a job takes under three seconds, so it fits into the moment someone prints rather than an end-of-week catch-up.
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Step 1: You hit Print
PrintMatter picks up the job through the Windows print spooler: any document, from any application, sent to a real printer.
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Step 2: A popup appears
It shows the document name, page count and calculated cost. Your open Actionstep matters are already loaded and searchable.
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Step 3: Disbursement posted
Confirm, and the cost is posted to that matter in Actionstep as a disbursement: coded, timestamped and ready to bill.
Actionstep integration
Posts straight to the matter.
PrintMatter connects to Actionstep securely over OAuth 2.0. It reads your open matters and posts each print cost directly to the matter you choose, as a disbursement that's coded, timestamped and ready to bill.
No CSV exports, no re-keying from a print log, and no double entry at the end of the month.
- You printAny app, a real printer
- PrintMatterPages, cost, matter
- ActionstepDisbursement on the matter
Matter search
Find the matter as you type.
The popup lists your open Actionstep matters. Type part of a client name or a matter number and the list filters as you go.
PrintMatter remembers the matters you've used recently, so a repeat job for the same matter takes one click.
Not every print belongs to a matter. Skip a job and nothing is posted; uncoded jobs show up in the print log and the digest so they don't slip past unnoticed.
Rates
Your rates, your fee agreements.
Set default per-page rates firm-wide or per user. Override them on the fly for colour or black and white, A3 or A4, or a client-specific agreement.
The popup shows the calculated cost before anything is posted, so the person printing can see what will land on the matter. Custom rates per matter are part of the Firm and Enterprise plans.
- Default per-page ratefirm-wide
- Per-user rateoverrides the default
- Colour or black and whiteoverride
- A3 or A4override
- Client agreementoverride
Reporting
See every cost before the billing run.
The print log shows each job, the matter it went to and its cost. A daily or weekly digest summarises the print costs captured and flags uncoded jobs, so they're dealt with before bills go out.
The admin dashboard gives a practice manager or partner the firm-wide view. The print log, reporting and admin dashboard are included in the Firm and Enterprise plans.
- Deed of Settlement.pdfHTB-2024-089$2.40
- Court filing: Notice.docxMCL-2024-012$1.00
- Witness statement (draft)RFN-2024-031$0.80
- Client advice letter × 3HTB-2024-089$0.60
- Untitled print jobNot assigned$1.20
For IT teams
Easy to approve, easy to roll out.
What your IT manager or provider will want to know before PrintMatter goes onto the firm's machines.
Windows 11, 64-bit
Runs on 64-bit Windows 11 PCs joined to Microsoft Entra ID, with staff signing in using Microsoft 365 accounts.
Installed once per PC
Installed once per PC by an administrator, with no licence keys or per-user settings. Staff sign in automatically with their Windows account.
Printing is never blocked
If PrintMatter isn't running, documents still print, but those jobs aren't captured.
Intune deployment steps
Packaging, app settings, the detection rule and the Defender exclusion are on the download page.
MDM / GPO deployment guide
A guide to rolling PrintMatter out with your MDM or Group Policy. Enterprise
Multi-tenant, SSO, central config
Multi-tenant Actionstep support, SSO and centralised configuration. Enterprise
Download and deployment stepsBook a demo for your IT teamExample: rolling out to a 45-person firm
Ready to recover every
disbursement you print?
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Works with Actionstep · Windows 11, 64-bit · Installs in about 30 seconds